Chief Registrar Muhidin closing the registrar education and training, Thursday (1/5/2023) at the Constitutional Court’s hall. Photo by MKRI/Ifa.

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Thursday, January 5, 2023 | 15:13 WIB

JAKARTA (MKRI) — The Constitutional Court’s (MK) education and training program on electronic and manual petition reception, court proceedings, and post-hearing continued on the third day on Wednesday, January 4, 2023 at the hall of the Court’s main building. The participants listened to presentations on SIMPP- and website-based hearing management application; SIMPP-, e-minute, website-based case archives and case data management; as well as SIMPP-, e-minute, website-based case archives, archive rescue and maintenance.

Talking about archives, Coordinator of the National Archives’ (ANRI) Archive Acquisition Substance I Tato Pujiarto said an archive is a record of activity or event in various forms and media in accordance with developments in information and communication technology that is made and received by state institutions, local governments, educational institutions, companies, political organizations, community organizations, and individuals in the implementation of social, national, and state life.

He asserted that state institutions, including the Constitutional Court, are obligated to send archives to ANRI, as per Article 53 of Law No. 43 of 2009 on Archives. “State institutions are obligated to handover static archives to the National Archives. Not all archives, just the static ones,” he said while attending the event on site.

He further explained that archives are either dynamic or static. The first are those used directly in the activities of the creator and are stored within a certain period. The latter are those produced by the creator for its historic value, have expired, are stored permanently, and have been directly or indirectly verified by the ANRI and/or any archival institution. “Dynamic archives are still in use, while static archives are no longer in use by the creator but are beneficial to the public,” he said.

Also read: To Improve Quality of Decisions, Court Holds Training for Registrars

Archive Disposal

Tato also explained archive disposal, which is determined by the head of institution after a written recommendation by an archive assessment committee and a written approval by the head of ANRI. He said that archive disposal is the need of an institution.

“Archive disposal is done to archives that are no longer in use, have expired, and are to be disposed based on the [archive retention schedule (JRA)], whose disposal are not prohibited, and are not related to any legal case,” he explained.

Tato explained that the disposal is done completely until the physical copy and information of the archives are destroyed and no longer recognizable. This process is witnessed by at least two officials from the legal and/or supervisory unit of the archives’ creator. A minute, detailing the archives that are disposed of, is signed. Archive disposal that does not follow the procedure, he added, is subject to up to 10 years of imprisonment and a fine of up to Rp500.000.000.

Previously, at the beginning of the third session, speakers from the Court’s Registrar’s Office delivered presentations on MPP-, e-minute, website-based case archives and case data management. Deputy Registrar III Ida Ria Tambunan talked about case archive minutation, whose procedure has been created as guidelines for the chief registrar, deputy registrars, substitute registrars, and officers in the Registrar’s Office and the Secretariat-General of the Constitutional Court so that case archives can be arranged and found swiftly, efficiently, and correctly. The guidelines are also improved continuously following the Court’s needs, in order to support effective and efficient judicial administration and to realize good governance.

Officially Closed

Chief Registrar Muhidin officially closed the education and training program. In his remarks, he said the three-day program was focused on utilizing existing systems in order to support case management in the Constitutional Court.

Also read: Training for Registrars Discusses House-Govt Coordination in Judicial Review Hearing

The program took place on Tuesday to Thursday, January 3-5, 2023. As many as 125 participants from the Registrar’s Office and the Secretariat-General of the Constitutional Court attended it on site. The program aims to improve understanding and harmonize the perceptions of the staff members on the procedures for receiving petitions and hearings and post-hearing, and improve understanding on case management procedure.

The presentations cover SIMPP- and website-based case management, SIMPP- and website-based case administration; personal data protection and electronic signature validity; SIMPP- and website-based petition filing services; SIMPP- and website-based hearing management; synchronization of remote hearings; SIMPP- and website-based hearing management application; SIMPP-, e-minute, website-based case archives and case data management; as well as SIMPP-, e-minute, website-based case archives, archive rescue and maintenance.

Speakers from BSSN, the Ministry of Law and Human Rights, the DPR Secretariat, and the National Archives of the Republic of Indonesia (ANRI), as well as the Constitutional Court’s chief registrar, deputy registrars, case registration team, court hearing teams, summons team, case and decision data processing team, and IT team will be presenting those materials.

Writer        : Utami Argawati
Editor        : Lulu Anjarsari P.
Translator  : Yuniar Widiastuti (NL)

Translation uploaded on 1/9/2023 08:52 WIB

Disclaimer: The original version of the news is in Indonesian. In case of any differences between the English and the Indonesian versions, the Indonesian version will prevail.

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