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Head of the Center for Information and Communication Technology Budi Achmad Djohari (center) welcoming the Finance and Development Supervisory Agency (BPKP) and the Central Bangka Regency Government, Thursday (16/1) in the Delegation Room. Photo by Humas MK/Ifa.

JAKARTA, Public Relations of the Constitutional Court—The Finance and Development Supervisory Agency (BPKP) and the Central Bangka Regency Government visited the Constitutional Court (MK) on Thursday (16/1/2020) to learn about the implementation of the Dynamic Archival Information System (SIKD) in the Constitutional Court. They were welcomed by the Head of the Center for Information and Communication Technology Budi Achmad Djohari.

The Head of the BPKP Center for Supervision Information Adi Sasono said that in the future information and communication technology (ICT) will become the driving force of various activities in state institutions, organizations, etc. Without ICT, organizations will not run optimally. 

"We visit the Court specifically to find out more about the implementation of digital signatures applied by the Court and SIKD at the Constitutional Court as well as the infrastructure, regulations, and application tools that must be prepared," said Adi. 

The Head of the Archives and Library Office of Central Bangka Regency Budi Utama said that his visit was aimed to further understand the SIKD that has been carried out by the Constitutional Court for three years.

Two Conditions 

Budi Achmad Djohari explained that the IT developed by the Court has been very helpful for justice seekers. The Court developed e-office, including the SIKD, which was pioneered by the National Archives of the Republic of Indonesia (ANRI). 

"Then the Constitutional Court developed the SIKD, on several conditions. First, [the institution] must be transparent, no information is hidden. Second, it must be fast and can work for 24 hours. These two conditions are possible if there is commitment from the leaders," he said. 

The mechanism of the Constitutional Court employees currently is geared more toward technology using computers. Paper is used in the Court but it is minimal. "For example in a meeting, no material is printed and distributed. [Staff members] simply open their laptops. This changed the paradigm extraordinarily. Dispositions used to take a long time. The desk of officials and employees are full of documents, [but] now are clean. [On the desk] there are only laptops, PCs, and keyboards. That is the advantage, more or less," Budi explained. 

Budi further explained that the IT developed by the Court includes the judicial administration system and supporting administration system. The judicial administration system concerns the handling of cases, which starts with the receipt of a petition, the registration of the petition, the hearings, to the ruling and monitoring of the decision. All is now done online.

"We have initiated e-judiciary. All aspects of law enforcement no longer use letter correspondence. When a petition comes from the House, the Government, the Supreme Court, for example, notification of the hearing schedule is no longer sent by letter but by e-mail," Budi added. 

The Supreme Court has ruled that digital signatures are considered valid signatures as long as there is certification from the National Cyber and Encryption Agency (BSSN). "BSSN will certify that the signature is authentic," Budi said. 

Constitutional Court archivist Kasiman said that of the many institutions that conducted comparative studies to the Court, only one institution succeeded in implementing the Court’s SIKD. Other institutions are still in the process of implementing it, some even stopped. "We hope that the comparative study by BPKP and the Central Bangka Regency Government to the Court can promote the implementation of the Court’s SIKD," he said. 

Kasiman added that the SIKD was introduced by the National Archives of the Republic of Indonesia (ANRI) to the Constitutional Court in November 2016. The Constitutional Court then customized it. "After that, we immediately practiced the SIKD in the Constitutional Court and the Secretary General of the Constitutional Court agreed. As long as there is a commitment by the leadership, 75 percent of the SIKD can work well," he explained. 

At the meeting, Computer officer Riska Aprian explained that the SIKD is an application for management of electronic archives, to create good archive management and support paperless program.

The SIKD aims to ensure reliable archival information management, to guarantee the safety and security of archives as proof of national accountability and to ensure the search of archives can be carried out quickly, easily, effectively, and efficiently. It also improves the quality of general administrative services. 

"The strength of the SIKD lies in the ease of developing the application for a variety of purposes, such as making drafts and templates for official letters, e-filling, monitoring proposals, and following up on files, searching files, digitizing paper files, letter numbering, electronic signature certification, and so on," said Riska. (Nano Tresna Arfana/NRA)

Translated by: Yuniar Widiastuti

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