Secretary General M. Guntur Hamzah welcoming Ombudsman and Pupuk Indonesia Holding Company, Wednesday (18/9) in the 11^th floor Meeting Room of the Constitutional Court. Photo by Humas MK/Ganie.

JAKARTA, Public Relations of the Constitutional Court—Since the founding of the Constitutional Court, first Chief Constitutional Justice Jimly Asshiddiqie had envisioned the Court as a modern and reliable judiciary. “That is what drove us to realize the ideals of the first Chief Constitutional Justice and Constitutional Justices," said Secretary General M. Guntur Hamzah when welcoming Ombudsman and Pupuk Indonesia Holding Company, Wednesday (18/9/2019) in the 11^th floor Meeting Room of the Constitutional Court. Ombudsman Secretary General Suganda Pandapotan Pasaribu arrived with heads of Ombudsman bureaus, departments, and divisions. Senior Vice President/IT General Manager of Pupuk Indonesia Holding Company Mardiyanto arrived with his staff.

Pasaribu expressed Ombudsman’s intent to study the application systems used by the Constitutional Court, especially the Dynamic Archival Information System (SIKD). "We want to learn the existing system [at the Constitutional Court]. Maybe we will try to build on this system," he said.

Mardiyanto from Pupuk Indonesia similarly expressed his wish to learn SIKD. "There are a lot of documents in our place, and they are physical, so we need innovation," he said.

Secretary General M. Guntur Hamzah delivered a presentation entitled "Dynamic Archival Information System (SIKD): From Myth to Ethos." In front of heads of bureaus and departments, and functional officials within the Constitutional Court and the guests, Guntur explained several application systems in the Registrar\\\'s Office and the Secretariat General of the Constitutional Court, among others, the Dynamic Archival Information System (SIKD), E-Planning, E-Budgeting, E-Procurement, and Bureaucratic Reform.

Guntur said, SIKD-TIK (ITC-based SIKD) is a system built by the National Archives of the Republic of Indonesia (ANRI) as a means of dynamic archive management. Then the Court adopted the system. Building SIKD was not easy because the conventional mindset and culture. The Court passed obstacles to implement this system. "The Constitutional Court is a judicial institution that has a lot of documents that must be valid, authentic, and original. That is the obstacle that we must overcome," Guntur explained.

Guntur realized that the Constitutional Court deals with a lot of confidential documents. He quoted philosopher Jeremy Bentham, “Where there is no publicity there is no justice. Publicity is the very soul of justice. It is the keenest spur to exertion and the surest of all guards against improbity. It keeps the judge himself while trying under trial.” The Court’s commitment to transparency led the media to dub it a “greenhouse,” meaning that everything is for the public to see.

Guntur said that the SIKD is aimed at ensuring the safety and security of records as evidence of national responsibility; fast, easy, effective, and efficient rediscovery of records. The implementation of SIKD is based on Law Number 11 of 2008 concerning Information and Electronic Transactions (Articles 5 and 11); Law Number 30 of 2014 concerning Government Administration (Article 38 paragraph (3)); Government Regulation Number 82 of 2012 concerning Operation of Electronic Systems and Transactions; Presidential Regulation Number 95 of 2018 concerning Electronic-Based Government System; and Supreme Court Decision No. 239K/TUN/KI/2017, Greenpeace Indonesia vs. Ministry of Environment and Forestry.

Guntur revealed, since the Constitutional Court first used SIKD in May 2017 until the beginning of February 2019, the number of records in SIKD was 11,000, consisting of 5,200 incoming letters and 6,000 official memorandums by the working units. He also revealed that the implementation of SIKD has reduced paper, fast discovery of records, fewer desk piles, and faster coordination. (NRA)

Translated by: Yuniar Widiastuti